PRIVACY POLICY

The Prospect Development Company provides prospect research, training and consultancy services to the not-for-profit sector. Our aim is to provide a personal service for clients who are unlikely to have their own in-house research team, and/or those who need temporary support. Please see our What We Offer section of our website.

By providing personal information to The Prospect Development Company, you consent to the collection and use of your personal information as set out in this Privacy Policy.

Information (including contact details) that you supply to us about you, whether by email, our website or by other means, will be securely stored by us. We will use this information for the purposes of communicating with you for any business we are conducting with you, and to inform you about our services.

We have taken technical measures to ensure that personal information remains secure at all times. Your data will remain within the European Economic Area (“EEA”) at all times unless you consent otherwise.

We will never share your data with any third parties for marketing purposes.

You can opt-out of receiving communications from us, or you can ask us to delete any information we hold on you at any time by emailing suzie@prospectdevelopment.co.uk.

The Prospect Development Company undertakes research and processes information on individuals, charitable trusts and companies on behalf of its clients (the data controller). This research can then be used for fundraising purposes, as a way to understand and build relationships with prospects who may be existing, or future, donors and supporters.

We gather information from a range of publicly available sources which includes:

• General internet searches
• Philanthropic giving resources (including the Charity Commission)
• Newspaper sources, both current and archived (including Rich Lists and Pay Lists)
• Registers of personal and corporate information (including Companies House, Who’s Who)

The Prospect Development Company provides this data, such as estimated net worth and gift capacity information of donors, to clients to help with their fundraising.

This is based on publicly available information such as company annual accounts, career history (including remuneration and shareholdings), published rich lists, property values, land registry information and news articles.

We may also research the known philanthropic and charitable interests of donors, key professional interests and networks together with society and club memberships. We may also collect information on personal interests and hobbies.

We may also capture interests including environment, health and disability, medicine, children and young people, international development, education, the arts, welfare, heritage, animal welfare, military and sport to understand and/or demonstration their potential inclination to support a client’s cause.

We do not collect and store data classified as ‘sensitive personal data’ under the Data Protection Act, unless that data has clearly been released into the public domain by the individual themselves (for example, in the press). We do not collect and store personal information in the form of a database.

Use of our research services may require that you send us personal data for the purposes of the service. All intellectual property in client data remains the property of the client and no client data is absorbed or transferred in any way into any database belonging to The Prospect Development Company, or otherwise. All data is password protected.

Client data is kept no longer than is necessary. We will delete any data sent to us 24 months from receipt, unless instructed otherwise. Data is kept for this time period to allow The Prospect Development Company to respond to any post-project queries regarding selection and data integrity.

The Prospect Development Company will not pass on, or disclose, any information contained within client data to a third party unless authorised to do so by the client (Data Controller) or if required to do so by law.

Our use of your data will be as Data Processor under the terms of the Data Protection Act.

We undertake all tasks by following accepted best-practice policies and procedures when processing personal data.

Data protection reviews are regularly carried out and all staff are made aware of current trends in good data management, relevant news reports and updates from the Information Commissioner’s Office.

All personal data is processed in the strictest confidence, and is stored on encrypted hard drives and cloud-based servers which are UK-based and managed.

You have a right to know whether or not The Prospect Development Company holds any information about you (personal data) and a right to be provided with your information in accordance with the Data Protection Act.

You can request your personal information by email to suzie@prospectdevelopment.co.uk by writing to:

The Prospect Development Company

47 Castle Rise

Ridgewood

Uckfield

TN22 5UN

We do not make a charge for this. It will help us to find your information if you can tell us something about the nature of your contact with us. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you feel is inaccurate.

If you are a client and receive any marketing communications from us, you have the right to be unsubscribed from such communications on request. Please contact us on the above email or via post if you wish to opt-out of marketing communication.

We reserve the right to make changes to this Privacy Policy. Each time you visit our website you should check this Privacy Policy to check that no changes have been made to any sections that are important to you.

This policy was last reviewed in January 2024.